1. Introduction & Institutional Commitment

School of Eminence, Kiratpur Sahib (hereinafter referred to as the "School", "Institution", or "We"), operating under the Department of School Education, Government of Punjab, is committed to safeguarding the privacy and digital security of our students, parents, guardians, faculty, and website visitors.

This Privacy Policy outlines how personal and academic data is collected, stored, processed, and safeguarded when you access our official web portal (https://soe-kiratpur.edu.in) and interact with our digital admissions and inquiry systems.

2. Information We Collect

We collect only the minimum required information necessary for legitimate academic, admission, and administrative purposes:

• Admission & Application Details: Student’s full name, date of birth, gender, previous school details, target admission class (Class 9th or Class 11th), chosen academic stream (Medical, Non-Medical, Commerce, Humanities), and percentage scored in qualifying examinations.
• Parent & Guardian Contact Information: Father's/Mother's/Guardian's name, residential address, mobile phone number, and official contact email.
• Contact & Grievance Submissions: Information provided via our public contact form, including name, email, contact number, and the message content.
• Automated Technical Data: Anonymized server log entries such as IP address, browser type, operating system, and page response times for server diagnostic purposes.

3. Purpose & Use of Collected Information

The information collected is used strictly for non-commercial, official educational functions:

• Evaluating admission applications and preparing merit lists for Session 2026–27.
• Sending critical academic announcements, examination datesheets, and counseling updates to parents and guardians.
• Coordinating student transportation arrangements under the school’s subsidized GPS bus fleet.
• Assisting eligible students with state scholarship disbursements (such as National Scholarship Portal and Department of Welfare schemes).
• Maintaining required statutory compliance with the Punjab School Education Board (PSEB) and the Department of School Education, Punjab.

4. Student & Minor Data Privacy

Recognizing that our students are minors (Classes 6th to 12th), we maintain strict safeguards:

• Any information submitted via the admission portal requires explicit parent or legal guardian authorization.
• Student photographs or performance achievements displayed on our official Roll of Honor or Media Gallery are published strictly for institutional celebrations and recognized school milestones with institutional consent.
• Student residential addresses and private phone numbers are strictly confidential and never made publicly accessible on any webpage.

5. Disclosure & Third-Party Policy

We do not sell, rent, trade, or monetize personal data to any private enterprise or marketing agency under any circumstances.

Data may only be shared with authorized Government bodies as mandated by educational governance:

• ePunjab School Portal: Official state educational management system.
• Punjab School Education Board (PSEB): For board registrations, roll numbers, and examination certifications.
• Samagra Shiksha & National Scholarship Portal: For verifying welfare entitlements, student uniforms, textbooks, and scholarship grants.

6. Cookies & Browser Storage

Our website uses minimal, functional client-side storage solely to enhance user browsing experience:

• Theme Preference: Storing your preference between Light Mode and Dark Mode.
• Language Preference: Remembering whether you selected English or Punjabi.

We do not deploy third-party advertising cookies, behavioural cross-site tracking scripts, or commercial tracking pixels.

7. Data Security & Integrity

All web traffic between your device and this portal is encrypted using standard Transport Layer Security (HTTPS/TLS). Access to student records and admission databases is restricted strictly to authorized administrative staff bound by confidentiality obligations.